As the governing body of IABC/Toronto, the Board of Directors leads the chapter in its mission to use the power of communication to deepen understanding, inspire action and transform our worlds.
The Board of Directors is elected each June at the IABC/Toronto Annual General Meeting.
The board meets monthly to discuss chapter business and new initiatives.
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- Committing fully to their board role and making every attempt to fulfill the responsibilities of the role
- Preparing a strategic portfolio plan for the year, a six-month status update and an end-of-year status update
- Maintaining a comprehensive record of activities, accomplishments, challenges and gained knowledge to share with successor and Board (including the above-mentioned strategic plan, a six-month update and year-end results that will also be used for the AGM/annual report)
- Attending pre-scheduled monthly Board meetings with an upfront goal to attend, ideally in person, a minimum of 75 per cent of meetings. Or, if they cannot attend a Board meeting:
- Selecting a portfolio director to attend the meeting in their place;
- Ensuring a proxy has been given to another Board member for the meeting; and/or,
- Submitting a portfolio report when they have a significant number of updates.
- Familiarizing themselves with all relevant material from other portfolios, as well as Board meeting agenda items so that they arrive prepared to participate fully in Board meetings (this can include reviewing documents and providing feedback between meetings)
- Serving as an ambassador for IABC/Toronto at all times (in person and online), with a goal to attend IABC/Toronto events regularly during the Board year (including AGM, volunteer recruitment and recognition) (note: some Board roles warrant even more frequent attendance at chapter events to maximize effectiveness)
- Managing, training, delegating and sharing information with portfolio volunteers to ensure a quality volunteer experience, smooth portfolio operation and clear succession planning
- Monitoring portfolio and chapter budget carefully, collecting and submitting appropriate expense receipts on time and sharing any budget updates/concerns to the President as required
- Familiarizing themselves with all chapter policies as well as the chapter constitution
- Responding to member and non-member inquiries in a positive and timely manner
- Providing relevant input to online discussions and participating in all online voting processes, as required
- Ensuring all communications related to their portfolio are consistent and correct according to the IABC/Toronto Style Guide before distribution to membership and public via various channels (including e-Lerts, website copy, Communicator and social media)
- Maintaining an up-to-date biography on the IABC/Toronto website
- Supporting and helping to promote Board initiatives through personal social media accounts, where appropriate
All IABC/Toronto members are welcome to attend any Board meeting. Please contact the chapter president if you are interested in attending a Board meeting.
Whatever your ability to contribute in terms of time and effort, volunteering with IABC/Toronto can help you expand your professional network, gain valuable skills, and build your work experience!